Hobbies And Interests
Instructions
Archiving Hard Copies
Store hard copies of the newspaper in a secure storage space. Make sure you keep a sufficient number of each edition of the newspaper.
Take care to collect and archive all of the different regional versions of the same day's paper. Collecting an archive of hard copies is the oldest and simplest way of storing old issues of the newspaper, but presents a problem regarding storage, as the longer you continue the practice the more space you require.
Devise a system whereby you recycle the oldest of your newspapers, perhaps keeping a running archive that dates back three years, for example, to ensure you have enough space.
Clearly label your archives and store them in a logical order, such as chronological. There is almost no point in storing away archived copies in a disorganized way. Make them as easy to access, search and find relevant information as possible by keeping them in a logical way.
Develop Your Newspaper Website
File your newspaper articles on your newspaper website. Most newspapers have an online presence and provide a full copy of their paper on the newspaper website.
Update the website daily with news, features and columns and an ever-increasing archive will develop as your website grows in size day by day, or simply upload a full copy of the newspaper in PDF format and store it in a section on the website called "back issues" or "archives."
Introduce interactive features, such as a search function, to make this section of the website as user friendly as possible, allowing readers to track down specific articles easily.
Alleviate storage issues by keeping a rolling copy and deleting the oldest material in the archives.
Lay out and display your online archive in a sensible way, organizing back issues of the newspaper in chronological order from the most recent to the oldest so your readers can find the relevant information and articles as quickly as possible.
Generate a Microfilm Archive
Keep old issues of the newspaper on microfilm for a storage-smart method of maintaining hard copies. Microfilm allows a large number of old newspapers to be kept on a small microfilm that would fit in the palm of your hand. Although not the most accessible on an everday basis, keeping an archive of newspapers on microfilm ensures a newspaper can keep a hard form which is safe from data corruption.
Store microfilms away in an archive room. Always keep your archives neat, tidy and organized in a logical order, such as chronological.
Use the more modern, digital forms of microfilm to also build an archive in a digital format. Using this method you will have an identical copy of microfilm content stored in data format on a computer. You can also make this content available to newspaper readers on the newspaper's website.